Data Security Policy

Company Name: Lead Safe Inspections & Consulting, Inc. Website: https://leadsaferi.com/ Effective Date: 3.18.2025

1. Purpose and Scope

The purpose of this Data Security Policy is to establish the rules and procedures for protecting the confidentiality, integrity, and availability of data collected and managed by Lead Safe Inspections & Consulting, Inc. This policy applies to all employees, contractors, consultants, and third-party service providers who have access to the company’s networks, systems, and data.

2. Data Classification

All data handled by the company is classified into two main categories:

• Public Data: Information intended for public distribution, such as general business contact information, public class schedules, and marketing materials.
• Confidential Data: Information that must be protected from unauthorized access. This includes Personally Identifiable Information (PII) such as client names, email addresses, phone numbers, property addresses, billing details, and internal business records.

3. Access Control

Access to Confidential Data is strictly controlled based on the principle of “least privilege.”

• Access rights are granted only to individuals who require them to perform their job duties (e.g., scheduling inspections, managing class rosters, processing billing).
• Passwords must be strong, unique, and changed regularly.
• Employees must not share account credentials or passwords with anyone.
• Access privileges will be immediately revoked upon the termination of an employee or contractor.

4. Data Storage and Transmission

We are committed to securing data both at rest and in transit.

• All digital Confidential Data must be stored on secure, password-protected company systems or approved cloud storage services.
• Sensitive data transmitted over the internet (such as website contact forms and inspection requests) must be encrypted using standard SSL/TLS protocols.
• Any physical records containing Confidential Data (e.g., printed inspection reports or invoices) must be stored in locked cabinets and shredded when no longer needed.

5. Payment Card Security

Our website utilizes third-party payment processors for class registrations and invoice payments.

• We do not store, process, or transmit full credit card numbers, CVV codes, or expiration dates on our local servers or physical premises.
• All payment processing must remain compliant with the Payment Card Industry Data Security Standard (PCI DSS) through our authorized merchant providers.

6. Employee Responsibilities

Employees and contractors play a crucial role in maintaining data security.

• Device Security: All company devices (computers, tablets, smartphones) used in the field or the office must be secured with a password or biometric lock and set to automatically lock after a period of inactivity.
• Phishing and Malware: Employees must exercise caution when opening emails, clicking links, or downloading attachments from unknown sources to prevent malware and ransomware infections.
• Clear Desk Policy: Employees must ensure that sensitive physical documents are not left unattended on desks or in vehicles.

7. Third-Party Vendor Management

Before sharing any Confidential Data with third-party vendors (such as marketing agencies, web hosts, or software providers), the company will ensure the vendor has adequate security measures in place. Vendors are restricted to using company data solely for the purposes outlined in their service agreements.

8. Incident Response and Reporting

In the event of a suspected or confirmed data breach (e.g., lost laptop, unauthorized system access, accidental exposure of client data):

• Employees must immediately report the incident to management.
• The company will promptly investigate the scope of the breach, contain the unauthorized access, and assess the risk to affected individuals.
• If required by state or federal law, the company will notify affected clients, the Rhode Island Attorney General, and other regulatory bodies within the legally mandated timeframes.

9. Policy Enforcement

Failure to comply with this Data Security Policy may result in disciplinary action, up to and including termination of employment or contract, and potential legal action.

Terms of Use

Company Name: Lead Safe Inspections & Consulting, Inc. Website: https://leadsaferi.com/ Effective Date: 3.18.2026

1. Acceptance of Terms

By accessing and using https://leadsaferi.com/ (the “Site”), you accept and agree to be bound by the terms and provision of this agreement. In addition, when using this Site’s specific services, you shall be subject to any posted guidelines or rules applicable to such services. If you do not agree to these Terms of Use, please do not use our Site.

2. Services Provided

Lead Safe Inspections & Consulting, Inc. provides environmental lead inspection services, lead paint consulting services, and educational Renovate, Repair and Paint (RRP) Classes. The information provided on the Site regarding lead laws, regulations, and compliance is for general informational purposes and does not constitute formal legal advice.

3. User Conduct and Restrictions

You agree to use the Site only for lawful purposes. You are strictly prohibited from:

• Using the Site in any way that could damage, disable, overburden, or impair our servers or networks.
• Attempting to gain unauthorized access to any part of the Site, other accounts, or computer systems connected to the Site.
• Using any automated systems, such as robots, spiders, or scrapers, to access, copy, or monitor any portion of the Site.
• Submitting false, inaccurate, or misleading information through our contact forms, inspection requests, or class registration portals.

4. Intellectual Property

All content included on this Site, such as text, graphics, logos, button icons, images, audio clips, digital downloads, and data compilations, is the property of Lead Safe Inspections & Consulting, Inc. or its content suppliers and protected by United States and international copyright laws. You may not reproduce, distribute, or create derivative works from any of the material on this Site without our express written consent.

5. Payments, Cancellations, and Refunds

If you use our Site to pay an invoice or register for a class via our Shopping Cart:

• You represent and warrant that you have the legal right to use any credit card(s) or other payment method(s) utilized in connection with any transaction.
• Prices for our classes and services are subject to change without notice.
• Refund Policy – Cancellations for training classes must be made at least 48 hours in advance for a full refund. We can reschedule to another class date in place of a refund.

6. Disclaimer of Warranties

The Site and all information, content, materials, and services included on or otherwise made available to you through the Site are provided by Lead Safe Inspections & Consulting, Inc. on an “as is” and “as available” basis. We make no representations or warranties of any kind, express or implied, as to the operation of the Site or the accuracy, completeness, or reliability of the information included on the Site.

7. Limitation of Liability

To the fullest extent permitted by applicable law, Lead Safe Inspections & Consulting, Inc., its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses, resulting from (a) your access to or use of or inability to access or use the Site; or (b) any unauthorized access, use, or alteration of your transmissions or content.

8. Indemnification

You agree to indemnify, defend, and hold harmless Lead Safe Inspections & Consulting, Inc., its affiliates, officers, directors, employees, consultants, and agents from any and all third-party claims, liability, damages, and/or costs (including, but not limited to, attorney’s fees) arising from your use of our Site, your violation of these Terms of Use, or your infringement of any intellectual property or other right of any person or entity.

9. Governing Law

These Terms of Use and your use of the Site are governed by and construed in accordance with the laws of the State of Rhode Island, without regard to its conflict of law principles. Any legal action or proceeding related to this Site shall be brought exclusively in a state or federal court of competent jurisdiction sitting in Rhode Island.

10. Modifications to the Terms

We reserve the right, at our sole discretion, to modify or replace these Terms of Use at any time. Any changes will be effective immediately upon posting to the Site. Your continued use of the Site following the posting of revised Terms means that you accept and agree to the changes.

11. Contact Information

If you have any questions about these Terms of Use, please contact us at:

Lead Safe Inspections & Consulting, Inc. Phone: (401) 475-5858 Email: theleadpaintguy@gmail.com Website: https://leadsaferi.com/